How to Make an App: The Ultimate Guide (2024)
February 21, 2024
February 21, 2024
Everyone knows that tech companies are some of the most profitable. One of the best strategies for making a ton of money in tech is by making a mobile app.
We talked to Amin Shaykho and Marwan El-Rukby, who created their own app, Kadama, when they were just teenagers. They started as an app to link students with tutors, but when COVID hit, they had to convert to online tutoring.
Read our guide start to finish, or click on any of the links above to jump to the info you need right now.
Amin and Marwan were barely out of high school when they met and started discussing how much tutoring sucks. They got talking about their interests and realized that they were in the unique position to build their own app for tutoring students.
They realized:
They were both doing internships and earned the money for the original app development. Amin told us:
They had to overcome numerous challenges including people using fraudulent tactics to get free tutoring, learning the trick to making videos that encourage users to join their app, the pandemic, and nearly running out of money.
Despite all that, they double to triple their income each year and are expecting to make between $20 and $30 million this year.
Now that you know a bit about their experiences, get ready to learn about the mobile app industry and A-to-Z development process.
When you create an app, the outlook will vary depending on the industry that you are in. For instance, Entertainment software tends to have higher profit margins than healthcare or information services; eCommerce apps are highly dependent on what products you sell.
Type of Company | Gross Profit | Net Profit |
Computer Services | 25.52% | 4.40% |
Entertainment | 38.09% | -0.23% |
Healthcare Information and Technology | 47.67% | 5.72% |
Information Services | 32.72% | 3.49% |
Software (Entertainment) | 63.43% | 20.35% |
Software (Internet) | 59.11% | -14.32% |
Software (System & Application) | 71.52% | 19.14% |
Mobile apps need to be developed strategically because they can be a source of useful information and fun, but also major cybersecurity issues. The mobile app development process will normally follow the steps below.
Get ready to learn how each step plays a part in the mobile app creation process.
Like any business, a successful app starts with a good idea. Effectively, you want to establish what problem you will solve and how you will solve it. Amin explained:
According to Apple’s app store, the 15 most popular types of mobile app ideas that are downloaded include:
Once you’ve identified a problem and come up with an app-based solution, you need to specify the requirements for a minimum viable product before you build an app. A minimum viable product is simply the features that will be included in the app to make it useful and earn money.
Like any other business, mobile apps need to make money. That means you need to research the demand for your service, the target market, and how competitors make money. You can use this tool to help document your research.
Competitor Analysis Research Tool
There are numerous ways to make money with an app. Some of the most popular ways to generate income as an app maker include:
Kadama is free to download. Then users pay for their tutoring sessions. Amin explained how Kadama makes money:
He went on to explain how much Kadama makes with this method:
Once you have established that there is a market for your mobile application, it’s time to build a prototype.
While the costs of making an app have gone down, part of learning how to create an app is figuring out how to pay for it. Some of the common ways to fund an app are:
Amin told us:
He went on to explain that app developers should be careful when talking with venture capitalists.
Creating an app can cost as little as $60 per month and your time, but when you hire a designer and developer the costs can go up dramatically. Amin told us:
While I (the writer) was working as the content writer for an Australian development firm, I was able to learn a lot about the app development process. Custom software design for fin-tech companies often runs between $9K and $100K per month between the original creation of the mobile app and the ongoing maintenance.
Mobile app development should start with brainstorming about a user interface, or what the customer sees when they use the mobile app. App makers normally create apps by starting with a wireframe, which is a two-dimensional illustration of a page’s interface. It shows your web page, app interface, or product layout.
Wireframes help programmers and designers think and communicate the structure of the software or website they’re building. These prototypes also help stakeholders or customers understand what each page of the user interface will look like.
There are three main types of wireframes, with increased detail:
A user interface is a front end and the navigational elements that a user can see. Meanwhile, the user experience includes both the UI and other aspects like whether transitions from screen to screen work well, speed of loading, and predictive text.
UX might also include decisions like whether to use dropdown, fill in the blank, or checkboxes to simplify filling out information in app stores.
This stage of the app creation process turns the wireframe into a more functional-looking UI, but it still won’t have all the elements of the backend that require a programmer for the app development process.
You’ll basically be making the app visually appealing with smooth transitions and logical interfaces. There are some differences in the user interface requirements when you create Android apps and iOS app development. At the onset, it’s important to know:
When you create apps, it is extremely important to follow the appropriate guides because 6% of app rejections are because they don’t follow the different app stores’ design guides.
Once upon a time, you had to hire a development company to design and build an app, create the system architecture, create your own servers, and build your databases. Fortunately, there are no-code app-building platforms that work similarly to free website builders.
Alternatively, you can use legacy app development strategies and host your app on AWS, Google Cloud, or Azure.
Once you’ve chosen what platform to use, you just have to begin app development. This can be as easy as using one of the no-code platforms listed above or spending thousands of hours on custom development. The app development will include:
Once you’re done with app creation, you’ll need to test everything.
When you build your own app, you’ll need to do application testing. The application testing process follows the steps below:
You’ll need to perform this process for each of the operating systems before you submit your mobile app development project to the app stores, which we’ll discuss next.
Next, you’ll want to publish your app in each of the app stores. This part of the app development might be complicated for people who aren’t devs. An app builder will have to submit both iOS and Android apps to the respective stores for the operating systems.
Pro Tip: When many people create an app, they start with an Android app because the Google Play Store is not as difficult to get into as the Apple App Store.
After your app development is complete and approved by the app store, you’ll want to market the app. While Amin is in app development, he is keenly aware of how marketing contributes to creating a successful app.
Amin warned:
The Kadama team markets their mobile app primarily on TikTok, which is what earned them a 30 Under 30 award. Amin explained:
He went on to explain:
It’s not without trial and error, though. They wasted a lot of money on ads before figuring out how to go viral. Then they changed their strategy to focus on content creation and only boost the content that had already gone viral. Amin explained:
App development teams will have to submit information to the app store. Like other search engines, you can use app store optimization (ASO) to increase your app’s visibility, reach, and conversion rates. Some of the ways you can optimize your mobile app for ASO include:
ASO can cost up to $2,000 per month, and some ASO tools can cost more than $10,000 per year. Check out Velvetech’s reviews of some of the different tools.
Many companies offer free trials, but you need to be wary of them as an app maker. Amin explained:
This is consistent with my experience using apps. When I test a web app, I make it a point to use the free trials. Because I’m normally testing them to give my opinion on them in a blog, I have no intent of buying them.
An app maker should be looking for ways to identify the parts of their audience that spends money and focus on what is important for them.
When you create an app, you’ll need to monitor both the performance of the app on operating systems and how well it is performing with your target audience.
Depending on mobile devices’ tracking policies, an app maker may be constrained by the amount of tracking allowed.
You’ll want to at least monitor:
Your data can be a key component when you develop an app. It can help you find new features and even turn your mobile app from a money pit to a profitable app. Amin explained:
I literally called our 200 best-performing tutors and convinced 99 that it would be better because we could invest in features that would make them more money.
Anyone wondering how to make apps might be surprised that when you develop an app, that’s just the beginning of your app-building journey. You should expect to keep building continuously. Some reasons you’ll want to keep building when you create an app include:
Professional app developers understand all this, but many people new to app development are surprised at how often an app builder needs to update a web app to comply with the Apple and Android app development requirements.
At this point, you know how to create a mobile app, but there are differences in apps created for iOS, Microsoft, and Android devices. Let’s look at some of the differences that affect the entire development process.
There are two main ways to create an app that will work for both iOS and Android users:
Let’s look at how to make an iPhone app first.
You’ll want to spend a lot of time on Apple’s developer site when researching how to make iPhone apps. They recommend using the programming language Swift and the software tool Xcode. Check out their tutorials on each to learn how to create an app for iPhone.
Once you’ve completed the app-building process documented in the sections above, you’ll need to:
You might be wondering how to man an app for iPhone for free. Let’s find out if you can.
Sorry, everyone. Unless you already have a developer account, you can’t get into the Apple app store for free. It’s only $99 per year, but every app builder who wants to include their app design in the iPhone has to pay the fee even if you are building a free app.
Other than that fee, you can build your app for free if you have a server and the coding skills to be an app builder without hiring people.
To begin Android development, you’ll need to follow the process below:
Pro Tip: For a more in-depth walkthrough, learn how to create an app for Android in this tutorial.
After the Android application development is complete, you’ll need to:
You can learn more about how to make an app for Android on AppInventiv.
Like iOS, Android app developers also have to pay to list an app. It’s a $25 one-time fee for each app you add to the Google Play Store. That’s why so many people who start in mobile application development choose to go with Android before building an iPhone app. Just follow the steps in the previous section.
Google Play Store requires a $25 one-time fee, while Apple charges $99 a year for individual app developers or a $299-per-year fee for your development team.
There are numerous ways to validate app ideas. Some ways to validate your app ideas include:
Pro Tip: Check out some of the best ways of validating ideas.
The average time to develop a mobile app is six to nine months. The app design process will vary depending on the programming language, desired features, operating system, and skill of the development team. Expect the mobile app development timeline to look something like this:
You can use automated testing to improve the time for testing and ensure the code is free of errors. If you’re set on learning mobile app development yourself, know it could take two to three years of training before you are up to the level of an experienced app builder.
We’ve broken down a complex concept by taking inspiration from Kadama’s success. While I, the author, am not a developer, I recommend starting with a no-code app builder to get an understanding of how to develop an app, then when you get stuck, hire an app developer to take your project to the next level.
What’s your app idea, and how do you envision making it profitable?
Brandon Boushy
Did you know that one of the easiest paths to financial freedom is learning how to start a business?
In fact, self-employed families have nearly four times the net worth of those who work for someone else. That’s why we look for ways to make it easier for you to become a small business owner.
We talked to two of the most successful small business owners we could find, Mike Andes and Paul Akers, to help you learn how to start a business. Hours of interviews were conducted to get this information about starting a successful business. We’re going to share it all with you!
Mike Andes turned a childhood lawn care business into one of Entrepreneur’s top 500 franchises. Augusta Lawn Care Services has more than 40 franchisees across the U.S. In addition, Mike has gone on to get an MBA, write multiple books, and teach others how to create a successful business.
Paul Akers turned an idea for easy screw covers for cabinets into a successful business that launches 30 new products a year. Fast Cap has been introducing new products to increase the efficiency of cabinetry for nearly 25 years and has developed a reputation as an expert in lean manufacturing.
[su_note note_color="#dbeafc"]
Click on any of the links below to find out what you want to know about how to start a small business.
The Small Business Administration (SBA) breaks down the process of starting a business into 11 steps, which include:
These steps are more easily broken into four distinct phases you’ll progress through as you discover how to start a small business. The business startup cycle consists of:
We’ll cover all of these steps to show you how to start a business.
When thinking about how to start a business, it’s important to remember that every business is a solution to a problem. If you have the problem, someone else probably does, too.
If you are doing something and think, There’s a better way—follow that! Research it. Find a way to make it better. There’s a business idea.
Mike told us:
[su_quote]Look for ways to improve in your everyday life. There are problems to be solved every day. If it saves you time, it will save others time. The more time people save, the more they’ll pay for something.[/su_quote]
Here are some questions that people have that may give you some ideas on how to start a business.
Starting a company doesn’t have to cost a lot of money—or any for that matter. We asked Mike this question, and here’s what he told us:
[su_quote]In the landscaping industry, you can’t start a lawn mowing business without money ’cause you need a lawnmower, but you can sell your time and start a weed-pulling business.[/su_quote]
So if you don’t have a lot of money, look at what you have available and ask yourself, How do I start a business with what I have?
The easiest business to start will typically be a cleaning business, pet sitting business, rideshare business, or freelancing business.
We’ve interviewed many business owners and done even more research about small businesses and what it takes to succeed. Check out some of our small business ideas blogs:
Read on for the next step in starting your small business.
Next, you’ll conduct market research before starting a business. Market research is simply identifying the amount of demand for the products or services the business will offer.
Mike spends quite a bit of time discussing the benefits and how to conduct thorough market research. He demonstrates how easy it is to conduct research by surveying his employees. Watch how simple it can be.
He discusses aspects such as demographics, target market, focus groups, online surveys, and target markets. Let’s look at each of these terms to better understand how to start a business.
Demographics are characteristics of the people who buy a product or service. You’ll want to consider:
Later, We’ll provide a link to a breakdown of all the ways you can improve your targeting on Facebook. It will be a great guide for how well you should specify your demographics. But first, find out how to identify your potential customers.
If you have a new business idea, it might not be obvious who your potential customers are. You might need to use marketing tools, like surveys and focus groups, to establish what demographics are drawn to your small business idea.
Once upon a time, this research was really costly because you had to conduct focus groups, do in-person surveys, or do phone surveys. Each option is fairly costly.
Drive Research estimates that focus groups cost $4,000-$12,000 for two focus groups—and you normally need multiple groups for good data. That’s almost $500 per person based on their information.
The publication Entrepreneur gives a good breakdown of survey costs. Most methods will cost at least a couple of grand given the time it takes to create surveys and contact people, plus compensating participants for their time.
Meanwhile, Facebook Ad Center can normally get the results you want for less than $1 per action. Even if you pay each respondent $5 for their time, that’s still 2,000 responses for the same price as a focus group that might have just 25 people.
Pro Tip: PowerAdSpy has a great blog on how to use Facebook ads for market research campaigns.
A successful business needs to know who its ideal client is. Since you’ve just come up with your business idea, you’ll need to figure out who buys the product or services you are selling.
Facebook has got this down to a science, but their ads can be complex to use if you don’t know what you’re doing.
Pro Tip: WordStream has a great infographic on all of Facebook’s targeting options. If you want to get your target market as precise as possible, spend some time learning about each of the options.
Mike told us:
[su_quote]If you are offering lawn care services, people who own a home are going to be your potential customers. Renters won’t.[/su_quote]
We dig even deeper in our market research blog. Bookmark it and keep reading for tips on how to write a business plan.
Mike explains in detail how to write a solid business plan you’ll actually use. Download our free business plan template and work through it while watching the video below.
[su_youtube url="https://www.youtube.com/watch?v=Seac5PbUZXk"]You’ll want to include the following and go into as much detail as possible:
Check out our blog about writing a solid business plan to go through all the steps.
The biggest thing to remember about writing a business plan is it should be easy to understand, well-documented, and as short as possible.
Mike told us:
[su_quote]Venture capitalists and big banks will want every piece of information possible, but most people can’t write a business plan that meets their expectations. A new business will most likely have to use alternative methods of funding, so make sure the business plan works for guiding your decision-making.[/su_quote]
Your startup costs are the amount of money you’ll need to get the business up and running. In an ideal world, you’d have enough to cover the upfront costs and the ongoing expenses until you make enough to cover your entire cost of doing business and your cost of living, but we don’t live in an ideal world.
Just do the best you can.
We wanted to know how much it costs to start a business, so we did a ton of research. We established that most people can start a business for under $50K, but you could need up to $2 million, depending on your circumstances. Find out more about real business startup costs.
You’ll want to start building business credit ASAP. Most small business loans will require either a 650+ personal credit score or an 80 business credit score from D&B. The following credit providers are normally very friendly to small business owners.
Next, you’ll want to secure funding for your small business.
You should already have an idea of your business costs, but where will you get the funding for starting a business?
Most small business owners get the funds for starting a business from the following sources:
As noted in previous sections, Mike said the following types of funding have high hurdles:
Let’s explore funding options to find ones that make sense for your new business idea.
Both Mike and Paul Akers think bootstrapping is the best way to start a new business. All you have to do is spend less and make sacrifices for what you really want.
Mike told us:
[su_quote]Self-financing is the easiest way to start a business as you don’t have the additional cost of debt and other people’s expectations pushing you to move faster.[/su_quote]
Paul told us:
[su_quote]There are four ways to spend money:
Hear more from Paul below:
Some people are able to get money to start a business from friends and family.
If you are, that’s awesome!
Just make sure that you have an agreement in writing because nothing can strain a relationship like a lender expecting to get it back and the borrower thinking the startup capital is a gift.
Also, don’t use your parents’ house (or anyone else’s!) for a secured small business loan when starting a business.
Neither Mike nor Paul particularly loves getting loans when considering how to start a business. Paul told us:
[su_quote]When you’re spending other people’s money, you don’t know what it took to earn it. That means you spend it more recklessly.[/su_quote]
That said, if you have a bank account with a local bank or credit union, they are more likely to lend to small business owners in their local community than larger banks.
Just research “credit unions near me” to find local banks and credit unions.
Be aware that they may expect you to have the business formation already completed. They also may want you to have a business bank account to prevent you from mixing your personal assets and your business assets.
When just starting a business, they may expect you to take on some personal liability, even if you are a limited liability company (LLC), before you have built business credit.
If that is the case, make sure it’s not an amount that would cause you immense problems should you decide to close the business in the future.
Alternatively, you can try applying with our loan partners to get a business loan.
Follow the links above and make sure to have the following ready:
Many people use credit cards to start small businesses, but you need to make sure that the return on investment will be worth it.
Paul told us:
[su_quote]If your interest is 15%, you have to make a return of greater than 15% to justify it. Otherwise, you’re losing money.[/su_quote]
Despite Paul’s concern, consider applying for a business credit card so that you can start building your business credit.
Pro Tip: Having a business bank account and business credit card at the same bank as your personal accounts can help to strengthen the relationship as your business grows.
You could also get a credit card from a company you are interested in doing business with. If you are looking for cards that are likely to approve you, use Credit Karma, which also suggests loans for your small business.
For the best rates and perks, check out Nerd Wallet’s credit card recommendations.
Next, let’s look at some of the other options for getting funding when starting a business.
Funding from a venture capitalist is typically something that only the most unique of small businesses are offered in their business formation process.
Working with a venture capitalist is similar to getting a business partner, but on a much larger scale. They look for businesses that will change the world and will turn thousands into billions of dollars.
Neither Mike nor Paul encourage this option when considering how to start your own business.
Both prefer full control because it allows them to make decisions based on their goals. As soon as you sell equity, other people have expectations that might be different than yours.
Mike told us:
[su_quote]If you sell equity, make sure you own at least 51% of the shares. Any less, and you don’t control the company.[/su_quote]
Here’s the input Paul gave us:
[su_quote]I own 100% of my company because I don’t want anyone else telling me how to run it.[/su_quote]
Watch our interview with Keith before approaching a venture capitalist.
[su_youtube url="https://www.youtube.com/watch?v=T-0qmNTaU90"]Be careful, though, because too many startups fail to understand the terms that this capital comes with.
Make sure to review your contract with a contract lawyer you trust. If you don’t know one, ask your friends or other business owners for a reference.
Banks like Bank of America, Wells Fargo, and CitiBank are some of the larger banks that you can get loans or lines of credit from.
They offer a variety of business products to help business owners, but many of them require $50K a year in revenue and a minimum of two years in business. That’s not exactly helpful for those wondering how to start a business from scratch.
Let’s look at other options.
Small Business Administration loans are a great way to start a business if you can get one. They offer three main products:
You can learn more about each on the SBA website. The 7(a) is the most commonly distributed loan.
The following charts are organized to make it easier to find the bank that best suits your needs. All statistics are modified from the 100 most active SBA 7(a) lenders for the fiscal year 2021 up to June 30, 2021.
The chart below ranks the top 10 lenders by the number of loans originated.
If you are interested in them by total approval amount, the list changes some. Five of them are the same and five are new entries.
I’ve also created tables showing the five highest and five lowest average approval values. It should be noted that the banks with the lowest average approvals also happen to be the ones that originate the most total loans.
I have personally done business with four of the 10 banks that originate the most loans. Of them, I personally preferred the service from Huntington National Bank.
There are grants available to some industries, regions, or groups of people. Most people won’t qualify, but check the SBA for grants.
Partnerships are similar to a sole proprietor but for more than two people. They are most common in law firms. If one partner provides the work and the other the funding, it can be a nice arrangement for each.
Crowdfunding is raising money from a lot of smaller investments to start a company. The owner of Pooch Selfie talked to us about crowdfunding and going on Shark Tank. Check out his interview below.
[su_youtube url="https://www.youtube.com/watch?v=j7UzP5dVOqA"]Find out about 17 ways to fund a business or keep reading to learn about buying an existing business.
There are numerous reasons why you might want to buy an existing business or franchise. We’ll cover the:
Buying a business means you have full control of the business, how it operates, and what you do with the assets. Meanwhile, buying a franchise grants you the rights to operate using the company name, systems, and procedures.
A franchise has more disclosures and requirements governing the business structure than an existing business, so you will normally be able to get more information than when buying a small business unless the business owner has kept detailed records.
Buying an existing business or franchise can be a great way to get into business for yourself without having to start from scratch. There are many advantages to buying an existing business, including:
There are also some potential disadvantages of buying an existing business, including:
Overall, buying an existing business or franchise can be a great way to get into business for yourself. However, it is important to do your research carefully and to ask questions before making a purchase.
Here are some tips for buying an existing business or franchise:
If you are considering buying an existing business or franchise, be sure to do your research and get professional help. With careful planning and execution, buying a business can be a great way to achieve your financial goals.
Learn more about buying franchises. Next, let’s look at how to turn your business idea into a real small business.
You’re done planning and now you need to form the business. Launching a business requires
Let’s look at how to choose a business location.
Your business location impacts how well your business does. The choices you make about opening a brick-and-mortar business or launching an online store impact your legal requirements, revenue, and taxes.
For an office, it’s good to have at least 300 square feet that you can work in, and it should be quiet. Whether it’s at home or somewhere else doesn’t matter. If you need help finding a business location, contact your local realtor.
Realtors will be able to help you find a place that works and, if needed, puts you near the customers your business serves.
If you expect customers to come to the location, try to get a space with high foot traffic. That increases people’s awareness of your company.
In addition, you may need space to store parts or inventory. Make sure to consider how many products you’ll be storing and how much space you’ll need.
Most products will need at least three square feet of space, but if you are using shelves, you can normally get two to four products in the same space. You’ll also want at least three feet between storage displays. Four to five feet gives both you and your customers more room to navigate.
Search for commercial interior designers to find someone to advise you before making a decision on a space.
Check out our information on finding a business location and home-based businesses for more useful considerations.
The legal structure you choose for your business will impact your business registration requirements, how much you pay in taxes, and your personal liability.
A sole proprietorship is the easiest way to meet small business legal requirements, but the structure doesn’t protect the owner’s personal assets from legal issues.
That means if something goes wrong, you could lose both your company and your home.
This structure should only be used if you can’t afford an LLC because most businesses have liabilities that could be costly if you operate as a sole proprietor.
To start a sole proprietorship, fill out a special tax form called a Schedule C.
Pro Tip: Sole proprietors can also join the American Independent Business Alliance.
An LLC is the most common business structure used in the United States because the company protects the owner’s personal assets. An LLC protects many business owners’ assets because it is a separate entity.
It’s similar to partnerships and corporations but can be a single-member LLC in most states. An LLC requires a document called an operating agreement.
Each state has different requirements. Here’s a link to find your state’s requirements. People may register in specific states due to the cost of doing business.
Delaware and Nevada are common states to file an LLC because of their business-friendly laws. Here’s a blog on the top 10 states to get an LLC.
This will typically be the best business structure for most small business ideas. Learn more about registering a business.
Partnerships and corporations are typically for massive organizations or legal firms.
Unless there is a specific reason you need a partnership, it is better to do a multi-person LLC. Investopedia has good information about partnerships and corporations.
Mike specified that the difference between an S-Corp and a C-Corp is the number of shareholders it can have, among other things.
[su_quote]If you want to have a bunch of stockholders, you’ll need to be a C-Corp.[/su_quote]
There are a ton of other business structures, too. Find the one that works for you!
Mike emphasizes the importance of a name. He personally suggested using a name generator to get ideas for your business.
Pro Tip: We created our own name generator. Find your business name today!
Mike points out how you can add different words for the generator to come up with a name, like the city you live in and the type of company you’re starting, to get some good ideas.
I suggest making sure it doesn’t get shortened to curse words, slang that you wouldn’t want associated with a business, or negative statements.
For instance, Bold & Daring could be shortened to BAD, and you might not want that.
Read our blog about naming a business for more information.
Once you’ve picked the perfect business name, it’s time to register your business name with the government to protect your brand. You may need to register with state, local, and federal governments. Learn more about registering your business.
You’ll use your employer identification number (EIN) to open a bank account and pay taxes. You get the Federal EIN (or FEIN) from the Internal Revenue Service. It’s like a social security number for your business.
Some states require an EIN from the state in addition to the Federal EIN.
Legal compliance is important to keep your business running smoothly.
Each location has different licenses, permits, and tax forms required. Use the SBA License and Permits page to identify what requirements your business needs to meet.
Pro Tip: Check out our walkthrough of the business licensing process.
You’ll want a business bank account to separate your personal and business finances. A small business checking account will make legal, payroll, and taxes easier than commingling the business earnings with your personal funds.
In addition to a business bank account, you’ll want to get business insurance.
The U.S. Chamber of Commerce has a ton of information on unemployment insurance (UI) and also offers links to each state agency that handles state unemployment.
When you have employees, you’ll have to pay $420 per employee on a federal level plus any state UI.
Workers compensation is basically insurance against injury or disability. Each state has different requirements. Check your state requirements.
Contact your current insurance agent and ask them if they can provide these. Most will be able to provide a quote or refer you to someone who can. I personally prefer Simply Business.
Basically, you want $1 to $2 million in general liability coverage unless you have reason to need more. Protecting personal assets or higher local requirements are the most common reasons to buy more.
If you own valuable machinery, work in fields that could cause personal liability (for instance, gas furnace installers can be held personally liable for explosions), or collect sensitive information, you may want other types of insurance to protect your business success, too.
Check out our walkthrough on how to get business insurance and keep reading for tips on how to run a business.
You’re a small business owner now. You chose a business model and got your LLC and business license. Now you have a business to run. Get ready to:
Managing your business finances is all about knowing how much money you have coming in and going out. That means you’ll want to keep your personal finances separate from your business expenses.
Most new business owners use QuickBooks accounting software because it has all the tools you need to manage your finances as a small business owner. Plus it integrates with most other software.
Hiring employees includes posting jobs, conducting interviews, compensation, paying taxes, following labor laws, scheduling, and payroll.
Hiring people requires posting “Now Hiring” signs and posting on prominent job boards. Some places you can start posting job requirements are:
Preparing a list of questions for interviews will make hiring the right people easier. Indeed offers a variety of resources to help you make better hiring decisions. Read their How to Hire Your First Employee guide.
Employees are typically a company’s biggest expense. There are three common pay structures in business. Each fits different scenarios. Let’s take a closer look.
This is a flat weekly or monthly rate based on a person working a specific number of hours. It’s typically reserved for owners, managers, and some admin roles. You might want to assign this to yourself for budgeting purposes.
This pay structure simply tracks the hours an employee works and pays them a set hourly rate. This pay structure is solely based on time, not performance.
Commission-based pay is typically used in sales to give employees a percentage of revenue. It is a strictly performance-based compensation model.
Hybrid models combine two pay structures: for instance, hourly plus commission to compensate for time and performance. The hourly rate will typically be lower than an hourly rate without commission, but the commission should make it so good performing employees make more than they would without commission. These structures also help reduce the variability of pay from week to week.
Paying employees an hourly wage works for most positions, but depending on your business structure, a commission or hybrid payment model might make sense.
Pro Tip: Entrepreneur’s article on how to create a pay structure that promotes team and company growth offers some insights into thinking about pay structure.
Federal and state tax filing requirements apply to new employers. You must keep records of employment taxes for at least four years, including special forms and accounting for state taxes.
Don’t worry! We’ve got you covered! Check out the IRS guide for employers here.
All employers must display Workplace Posters, which you can download from the Department of Labor website.
Other requirements may include:
Scheduling employees can become complicated depending on your company’s hours of operation. Labor laws in the U.S. define work that occurs after an employee has clocked 40 hours in a week as overtime, meaning you’ll have to pay 1.5 times their hourly wage if they work over 40 hours.
If your business is open for nine hours a day (with an hour lunch), five days a week , you can hire exactly enough people to meet the company’s needs. Once it exceeds that, you’ll need more employees and have to schedule based on their needs as well.
Pro Tip: 7Shifts has a great blog on scheduling and also offers scheduling software. Check them out.
Paying your employees will normally occur on a weekly, every two weeks, bi-monthly, or monthly period. Most employees like being paid weekly because cash flow management is easier, but it costs less to pay less frequently.
You can pay by check or direct deposit, and you can hire payroll companies to manage payroll for you. ADP is the most well-known payroll company, but Inc. provides a list of payroll companies to check out.
If you handle it yourself, your accounting software can integrate with your bank and your timesheets to make the management of payroll easier.
Personally, I don’t love this section because government spending is wasteful, but as a business owner, you are required to pay taxes. You may have to pay:
Pro Tip: Look for a great accountant who can help you find ways to make your taxable income as close to zero as possible. It’s better to reinvest in the business than send the government money.
Every business idea and business model will have different government regulations you have to follow. Those who don’t may find themselves dealing with lawsuits, fines, and in some cases, criminal charges.
You’ll need the tools to do the job. Most businesses will need:
We’ve written blogs for many business ideas. In each we include suggestions for the assets and tools you need for that specific small business idea. Just use the search function near the top of this blog to find blogs that discuss your business idea.
You’ll need a budget for business marketing that leverages:
You’ll also need to consider things like how to accept credit card payments and how to communicate with your target audience. Each of these will change depending on whether you run an eCommerce store, a brick-and-mortar business, or a home service company.
There are some useful marketing tools that small business owners use to market their companies:
As your online business grows, you will become a target for hackers trying to gain access to information like your business credit card, customer cards, and intellectual property. You’ll want to start paying for better cyber security and insurance to protect against losses.
One of the easiest ways to do this is hosting your web assets on Google, Amazon, or Azure servers because they have a dedicated team of cybersecurity professionals working around the clock to protect against attacks.
You can also get business insurance to protect against the cost of attacks.
As your business grows, there are going to be times when things occur that could severely harm your business. Natural disaster, death of a valuable employee, lawsuits, and suffering a personal injury are all things that take your attention away from the business.
When these occur, you need a plan in place to handle them. This plan might include having a public relations person on retainer, buying business interruption insurance to protect against lost business income, or training a manager to take over in case of emergency.
Check out the SBA’s emergency planning content for more information.
Business recovery from disasters is all about implementing your emergency preparedness plan.
In some cases, like a hurricane or wildfires, you may have some warning to help prepare the business to help itself and others. You can also work with fundraisers to help raise money to help the community. Doing so will create goodwill, which is one of a company’s most valuable assets.
Recovering from a disaster can be a long and difficult process, but it is possible. By following these tips, you can give your business the best chance of success.
Every business owner reaches a point where business exit planning needs to occur. Often it is because the business grows too slowly and they have to abandon it, but many people also reach retirement or succeed enough that a competitor makes an offer to buy their business.
Keeping detailed records, maintaining a CRM for your business website, and documenting procedures are all good steps to take to make sure you can exit the small business idea and it can carry on without you.
It’s also good to keep employees, your target audience, and investors in the loop when you are implementing an exit plan. They’ll all want reassurance that your small business idea will not leave them in a problematic scenario.
When you hire employees, there are incentives for hiring certain individuals. These incentives can include tax credits (meaning the right hires could take your taxable consequences below zero).
You have to screen to get potential employees qualified before hiring them, but some of the groups that are incentivized include:
Check out the Work Opportunity Tax Credit to see if it is something you want to implement. Hiring qualifying individuals can save you up to $9,600 per employee during their first year as long as they work more than 400 hours a year.
This is a great way to reduce the cost of doing business and improve your chances of success. Once you have implemented everything you need, it’s time to look at the different ways to help your business model grow.
Once you’ve done everything to become a successful business owner, you’ll reach a point where you want to meet new goals. There are a ton of ways you can expand a business to challenge yourself more. Some common ways to grow a business include:
Let’s start by looking at how to get more funding.
Business financing is normally much easier once you reach three years in business and over $100K in annual revenue. More lenders are willing to offer business loans after this point.
You’ll normally need:
We got the chance to pick the brain of Joseph Camberato, who started National Business Capital and has helped businesses secure over $2 billion in financing. Check out our interview with him below.
Once your revenue peaks at a single location, you may want to convert your good small business idea into a chain or franchise. When should you choose each, though?
Turning your single location into a chain can work if you live in a large city and can operate many locations. Running corporate locations in other cities can be a real challenge if you don’t have people you trust in those locations. That’s why many business owners choose a different route.
Franchising means allowing other business owners to use your business name, intellectual property, and processes to skip many of the trials new business owners face. You’ll need processes for each of these areas of business:
You provide the systems to be successful for an initial fee and recurring commission while the franchisee runs the franchise and manages employees and customers. The franchisor normally gets less than 10% of revenue and the franchisee keeps the profits.
Make sure both corporate offices and franchises comply with all laws, rules, and regulations.
Pro Tip: Does franchising sound like a fit? Find out how to franchise a business.
Mergers and acquisitions (M&A) are common with large corporations, but you can grow your business by buying or merging with a smaller business, too. The process is similar to starting a new business but has some unique benefits and challenges.
Mergers have some benefits that save money and increase profit margins. Some of the unique benefits of a merger or acquisition include:
Meanwhile, there are also challenges when two companies become one.
If a merger or acquisition is not handled well, you may face some challenges over opening new locations like:
Every business should move with caution when bringing two companies together. If the costs of lost customers and talent exceed the benefits from cost savings, you may end up writing off the purchase.
Federal contracting is big business. The federal government provides assistance to encourage small businesses to bid on contracting opportunities. Find out how to become a federal contractor from the SBA.
Another way to grow your business is exporting goods. There are a ton of resources that are helpful for online business ideas that involve expansion to selling internationally.
Pro Tip: Research exporting products by checking out SBA resources.
There are small business grants and other business incentives for the following types of business owners:
There are plenty of resources for women about how to start a business. There are specific loans for female entrepreneurs. Plus, women can get training and funding opportunities from the SBA.
Native Americans can benefit from opportunities the federal government provides including contracting, business development, and other programs. Learn more.
Get information on what the SBA offers veterans to help support business ownership. You’ll find training, funding programs, and federal contracting opportunities.
There are lots of opportunities for the LGBTQ community on the SBA website.
Rural small businesses are the lifeblood of small towns. That’s why the SBA offers resources to support local economies and communities. Learn more about SBA resources for rural businesses.
Minority-owned businesses receive support to improve resources in underserved communities. Find out how the SBA provides support for development and growth.
We’ve shared tons of information about how to start a business, but there is so much more for you to do. Most business owners find it easiest to start an online business like an eCommerce store or social media management company because they have low barriers to entry.
Just remember, even though it seems like a lot, it only takes four steps:
What business are you going to start? Let us know in the comments below.
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